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     SA Officer Elections and Interviews

The SA Leadership

The SA Leadership is made up of three types of officer - Senior Functional Officers, Programme Reps and Junior Officers.

Senior Functional Officers
Sr Functional Officers are second-year full-time students. They are elected by the entire student population for the upcoming academic year. There are thirteen functional roles (two of which are not elected by general election). Job specifications for these roles can be found here
All of the Sr Functional Officers are legally directors of LBS SA and as such each has a dual responsibility:

  1. Governance - as directors of LBS SA, each Sr Functional Officer is required to manage the company's resources responsibility, and give direction to the company in order for it to deliver on its mandate.
  2. Functional Execution - each Sr Functional Officer has executive authority to deliver on its function responsibilities.

Junior Functional Officers
Jr Functional Officers are typically first-year full-time students. They are selected by interview by the current SA ExCo. Junior Functional Officer roles are aligned to one of the Sr Functional Officers and support them in delivery of their responsibilities. Role descriptions for Junior Functional Officers can be found here.


Programme Representatives
Each intake of each degree programme in LBS elects a programme representative to the SA Executive Committee during the existing academic year. Programme reps are responsible for ensuring that the unique voice of their programmes is heard within the SA.

The elections for all SA officers are carried out twice per year, (AUT and SPR terms) each time for a different set of positions. 



The General Election Process

The SA Election Process typicall runs over three phases: 

1) Nomination
The Returning Officer will notify the entire student community of the roles to be elected and interviewed for as well as eligibilty. For Junior Functional Officers any full-time student can apply. 

Instruction on how and what to submit in terms of application will also be provided. Typically, the window for the SA to receive notice of application will be one week. Applications generally consist of a one page manifesto. 
Nominations are not accepted before the formal call for them has been sent out, and no later than the deadline set in that notification.

2) Campaigning (for Sr Officer roles)
A campaigning period may be granted for Senior Functional Officer elections. Once nominations have closed, the Returning Officer will open the campaigning phase. There are strict campaigning rules in place both to ensure equitable candidate behaviour and to minimise disruption to the school community. The whole school community will be reminded of the campaign rules during this phase. Typically the campaigning phase will last for one week. 


3) Interviews and elections
Elections: Elections are typically organised via a Campus Groups survey. For SA Sr Functional Officers, students will always have an option to vote for Re-Open Nominations (RON) in the event that the candidate pool for that role is considered insufficient. Simple majorities win.

Interviews: Once nominations have closed, Senior Functional Officers will review all of the applications. Depending on the volume of applications, nominees may be shortlisted for interviews. Shortlisted candidates will be invited to interview with the current Executive Team, usually with the Sr Functional Officer aligned to that position. At the conclusion of all interviews, candidates will be informed of the outcome.

 



Election Schedules

Autumn Term Interviews - Junior Functional Officers:

1) Chief of Staff

2) Junior Campus Operations Officer

3) Junior Sports & Clubs Officer (x2)

4) Junior Social Officer (x2)

5) Junior Incoming Student Officer

6) Junior PR & Comms Officer

7) Junior Treasurer (x4) 

8) Junior Sponsorship Officer


Autumn Term Elections - Programme Representatives:

1)  Masters in Management (MiM) Representative

2)  Masters in Financial Analysis (MFA) Representative

3) Masters in Finance Full-Time (MiFFT) Representative

4) Masters in Finance Part-Time (MiFPT) Representative

5) Executive MBA Representative

6) PhD Representative


Spring Term Elections - Senior Functional Officers:

1) Treasurer

2) Senior Campus Operations Officer

3) Senior Academic & Ethics Representative

4) Senior PR & Communications Officer

5) Senior Sports & Clubs Officer

6) Alumni Officer

7) Senior Careers Representative

8) Sponsorship Officer

9) Student Advocate Officer

10) Senior Incoming Students Officer

11) Senior Social Officer

 



SA President Election Process

But what about the SA President, you ask? 

Here is how the process works:


The SA President is elected from the pool of elected Sr Functional Officers each year. This ensures that the SA President is chosen by their peers, and that the Sr Officer team has confidence in their leader.
 
The President is elected by a simple majority of:
  • The new Sr Functional Officers of the Incoming Executive Committee; and
  • The members of the Executive Committee who were elected during the previous Autumn Elections (i.e. the serving Junior Officers and Programme Reps)
The Incoming President shall have the option of relinquishing their original Sr Functional Office upon election as President. In this case, the Executive Committee can call for nominations or appoint a student to fill the vacancy.
 

 

Election Rules

 
Nominations – Who can run?
  • Any current student at the School during the term of office of the role and not planning to go on exchange during that year can apply.
  • If no nominations are received for a particular role, two people can jointly stand for that position, provided that at least one of the two candidates will be undertaking an exchange during the following academic year. (We will reopen the nominations in that case).
Campaigning Rules – read this carefully!
  • Campaigning runs for one week.
  • Candidates cannot use any form of mass communication to campaign. This includes Facebook, Twitter, mass emails (sending the same or similar messages to >10 people, even if sent separately), lecture announcements, television advertising or letter drops/pamphlets. This rule applies both directly and indirectly – i.e. you can't just ask your friends to send out mass emails on your behalf. We take this rule very seriously to ensure fairness and breaking of this rule will result in immediate disqualification. (Yes, this has, unfortunately, happened in the past).
  • Disqualifications will occur as a result of candidates accidentally or purposefully breaking the spirit of the campaigning rules.  If a mass audience is reached, the SA Oversight Committee reserves the right to investigate violations and restrict candidates with discretion.
  • Campaigning rules are designed to protect the extensive student and alumni communities from being inundated with SA and individual Club election related communications. Therefore, investigations of campaigning rule violations will not consider candidate's intent under any circumstances in determining an appropriate penalty.
  • Last but not least, if you have any doubt about what you can or cannot do during the campaigning period, please ask before you act.
Voting
  • The voting period will run for one week
  • All current students have the right to vote and can only vote once. Remember to exercise this right
  • Voting will take place via Campus Groups, through a link that the SA will email before the election
  • Voting shall be transparent and may be audited to ensure the integrity of elections (We take this stuff seriously!)



Elections FAQ

 
Q:Who can apply?
A: Any student returning for studies at the School the following academic year and not planning to go on exchange or graduate in 15 months during that academic year.
 
Q: If I plan to go on exchange can I apply?
A: Only students that will not go on exchange can apply, except when no nomination is received for a particular role. In this particular case, two people can jointly stand for that position, provided that at least one of the two candidates will be undertaking an exchange during the following academic year.
 
Q: Can I persuade individuals to listen to me and why they should vote for me?
A: YES
 
Q: Can I ask other people to talk to other individuals about why they should vote for me?
A: YES, but even other people cannot speak to more than 10 people at the same time. 
 
Q: Who can vote?
A: Students from all years and all programmes.
 
Q: Is a “Vote for me t-shirt” allowed.
A: It is a form of mass communication, so it is not allowed.
 
Q: Can I use posters or place messages in bulletin boards?
A: NO
 
Q: Can I use flyers/ business cards/ personalized memos?
A: NO
 
Q: Can I talk about elections to more than 10 people at the same time?
A: NO
 
Q: Can I use badges, or give people badges containing information that relates to a candidate?
A: NO
 
Q: Can other people address mass audiences to campaign for a candidate?
A: NO
 
Q: Can I use social media e.g. Whatsapp, FB and others?
A: NO, don’t use Whatsapp messages or FB to stream groups as it has been a common way to get disqualified in the past. 



For more information, please feel free to reach out to Claire Murphy on saoversight@london.edu