Here you will find information about all the forms, templates & resources used by the SA Finance Treasury team
Alongside each, you will find a link to quickly access the corresponding resource
Onboarding Forms
Treasurer Onboarding Form
This form is to notify the SA Finance team of a new club leader (President or Treasurer) being assigned to the club.
This form also applies to the onboarding of deputy/junior treasurers for clubs.
Note: SA uses this information to ensure that club leaders can access all relevant information and systems. Failure to complete this will result in the club missing key information.
In case you happen to receive money from a refund through a bank transfer or cash tickets sales at an event, let us know and we can add it to your club balance
We can only accept deposits in the form of bank transfers.
Funds should be transferred into the central SA bank account (see FAQ for details)
This form is to be raised after the bank transfer request is raised with your bank.
In case a club member has made a payment using their personal credit/debit card, use the Infor XM system to raise an expense claim to get them reimbursed from the club reserve.
Once the claim on the Infor system is raised, submit this Expense Claim Form to enable SA Finance to approve the claim.
Claims approved are then processed automatically by the Infor system.
Note: All claims must be accompanied with actual receipts and/or invoices. Credit card slips will not be accepted.
If a club member has requested a refund, the club treasurer should complete this form to ensure we have all the required information to process the refund.
Note: By completing this form, the club treasurer confirms that the refund has been approved by the club.
Sometimes the Infor system throws up errors when club treasurers try to raise expenses. This form is to raise those concerns to SA Finance so we can resolve them for you.
Please upload a screenshot of the errors found as this helps us understand clearly the nature of the issue.
Note: Please only use this form to raise system errors. Do not use this form to raise queries on the process or the status of submissions.
