Key contacts for Campus Services

These teams bring your event to life. Engage early and often. The earlier you make contact, the better the outcome for everyone involved.

Core support teams for events

Space Management
- Email: space@london.edu
- First point of contact for all space bookings
- Process guidance and compliance
Catering
- Email: cateringevents@london.edu
- Food and beverage for your events
- Dietary requirements and menu planning
- Bar service and alcohol licensing
- Cloakroom attendants (book separately after reserving space through Space Management)
- During any event, contact the Hospitality Management team on +44 (0)77 0629 5968
Audio Visual
- Email: avhelp@london.edu
- Technical requirements and support
- Equipment availability
- Live streaming and recording
- Contact at least four weeks before your event; two months for Nuffield Hall; three months for complex setups
Security
- For speaker and guest lists email: s peakersandguests@london.edu
- Speaker and VIP protection
- Guest list management
- For general queries email: security@london.edu
- Risk assessments
- Parking and access arrangements
Estates
- Email: estates@london.edu (Monday to Friday, 08:00–17:00)
- Porters: furniture setup, room layout, equipment moving, signage, stage configuration
- Cleaning: pre-event, break-time refreshes, post-event restoration
- Maintenance: power, heating/cooling, emergency repairs
Duty Managers
- Email: dutymanagers@london.edu (07:00–19:00)
- Sammy Ofer Centre: 07976 806 120
- Sussex Place: 07966 907 265
- Central coordination point for on-the-day support
- Pre-event walkthroughs and emergency response
Welcome Desk
- Email: welcomedesk@london.edu
- Registration support and guest way finding
- Book at least three weeks ahead

Other useful contacts

Editorial Planning (event promotion and strategic support): editorialplanning@london.edu
SA Treasury (student club finances): safinance@london.edu
SA Sponsorship (student club sponsorship): sasponsorship@london.edu
Alumni Engagement (alumni speaker and attendee coordination): ADVstakeholderops@london.edu
Data Protection Officer (GDPR guidance): dpo@london.edu
Accessibility advice: belong@london.edu
Student Wellbeing Services: wellbeing@london.edu
Press and media (urgent queries): press@london.edu
Security Control Room: 020 7000 6888

Not sure where to start?

Planning your first event can feel like a lot, especially alongside your studies. Our toolkit is there to guide you, but you don't have to work it all out alone.

Download the Event Toolkit for Student Clubs (PDF)

Book a drop-in session

Book a 10-minute slot at one of our weekly event planning drop-in sessions. Bring your questions, get practical advice, and find out what support is available.

Book your session here

Email the Editorial Planning team

The Editorial Planning team can support you with shaping your event ideas and sharping your messaging to ensure your event makes an impact.
editorialplanning@london.edu