Security: speaker and guest list

For every event with external speakers or guests, you must share their details with the Security team in advance. This is a health and safety requirement, not optional.

How to submit

Email your speaker details and guest lists to speakersandguests@london.edu. Password protection is recommended.

  • What to include for speakers

    • Full name and job title
    • Organisation
    • Brief biography or LinkedIn profile link
    • LBS alumni status (if applicable)
    • Topic or presentation title (if known)
    • Any known security requirements or concerns

  • What to include for guest lists

    • Full names of all attendees
    • Organisation or affiliation (if known)
    • Any VIP designations
    • Special access requirements

When to inform security

Initial details: At the point of booking, include any confirmed speakers in your Space Request Form (Word.doc)

Full speaker list:  At least four weeks before the event

Final speaker changes: One week before the event

Final guest list:  48–72 hours before the event

After submitting your guest list, registration should be closed. No new attendees should be added without security approval.

Last-minute events: If a last-minute event opportunity arises, you are still required to submit speaker and guest list information. Please include a brief explanation of why the information is being submitted close to the event date.

Speakers who need extra attention

Flag the following immediately when you become aware of them:

  • Government ministers, MPs, or royalty
  • CEOs of major corporations (FTSE 100, S&P 500)
  • Potentially controversial or politically sensitive speakers
  • Speakers from organisations that might attract protests
  • Anyone with known personal security requirements

If you are unsure whether a speaker requires additional security consideration, contact security@london.edu.

Never make your own risk assessments! Let the Security team decide.

Not sure where to start?

Planning your first event can feel like a lot, especially alongside your studies. Our toolkit is there to guide you, but you don't have to work it all out alone.

Download the Event Toolkit for Student Clubs (PDF)

Book a drop-in session

Book a 10-minute slot at one of our weekly event planning drop-in sessions. Bring your questions, get practical advice, and find out what support is available.

Book your session here

Email the Editorial Planning team

The Editorial Planning team can support you with shaping your event ideas and sharping your messaging to ensure your event makes an impact.
editorialplanning@london.edu